Home » autism » Thoughts On Todoist: Basically I Like It

Thoughts On Todoist: Basically I Like It

Did you know that I am the master of executive function? Oh it’s true. It hasn’t always been this way I admit, but about a month ago I got a little carried away looking at my executive dysfunction and procrastination tendencies and decided I wanted to take action.

I’m a sucker for new technology, so I thought I’d try to find some software that suited my needs, and I had a lot of fun with that. And while there were a few programs that could fit, there was one that really stood out for me, and for the last few weeks it’s just been life changing.

That’s really not that much of an exaggeration.

I’m talking about Todoist. It’s so awesome.

The first thing I want to mention is that it is widely available. I have one account that syncs between my iphone, a chrome extension, and the web app. It’s currently available as ten apps (plus the web app): Android phone, Android tablet, iPhone, iPad, Windows, Mac, Outlook, Thunderbird, Chrome, and Firefox.

Another really important thing is that Todoist is free on all platforms, but you can subscribe to a premium membership for $29 a year. I have subscribed, and I think it’s really worth it. Is it completely necessary though? Is Todoist worthless if you don’t put down the cash? No, definitely not. The free version is great. It’s not a teaser and there’s a good chance it could be everything you’re looking for. If you’ve got $29 lying around though and you like the feel of the free version, I’d really recommend glancing over the fun stuff that comes with premium. Like I said, I think it’s worth it. But that’s just me.

I’m including a ton of screen shots in this because, well, reasons. (Reasons being that I like pretty things.) I’m going to stick with web app screens for the most part just for consistency, since that’s available to anyone and everyone regardless of phone or tablet or browser or email client, or whatever. Just don’t forget that all those versions exist, and there is unlimited sync across all of them (both free and premium now), and I personally use three separate versions for easy management. Yay!

I don’t work for Todoist, and I’m not interested in telling you that you absolutely MUST subscribe to the premium thingy. But there are some major differences you should be aware of, and before I go into all the details about how awesome certain features are, you should have an idea of what you’re going to get if you’re not even considering paying for it. Behold this here comparison.

Ok let’s actually start now.

Home Screen

Home Screen

When I started looking for executive function/productivity/organization apps, I had a few things in mind I wanted to be able to do, and I wanted ONE APP to be able to handle all of it. Todoist manages that feat…plus it’s pretty. This is what I wanted to be able to do. Needed? No, I guess not. But definitely wanted:

  • grocery list – fairly self-explanatory, but it has to be mobile so I can take it to the store
  • organizing school - so homework and tests and whatever, but ALSO all the weird little stuff that goes with managing grad school that isn’t actually classwork, which means subprojects and subtasks (lots)
  • ADLs (activities of daily living) – recurring tasks are the key here, because I probably need to brush my teeth daily, and reminders would be nice here for things like taking meds at the same time every morning and evening
  • housework - everything I need to do to keep my apartment running smoothly, and to avoid cockroaches (ew), and these tasks need to be recurring, but with different intervals, because while I do need to feed the cats every day, I probably don’t need to clean out my closet quite that often
  • blog stuff - keep my post ideas organized when they pop into my head, wherever I am, and add notes if I have specific things I want to remember to say, also just basic site maintenance is important, so yeah, subprojects
  • pretty - yeah, this was/is really important, can’t help it, it’s probably the most important thing actually

So Todoist fits my requirements, but let me phrase it in another way. Todoist is:

  • versatile - with subprojects and subtasks, and few fixed rules of organization
  • aesthetically simplistic - so while it’s pleasing to look at (think google-esque), it’s unlikely to be visually overwhelming or trigger sensory overload
  • rewarding - the built-in karma system and satisfying ways of marking tasks as complete and then reviewing your productivity really encourages me to get stuff done
  • pretty - I didn’t say that already, did I?

No, I’m not going to walk through every aspect of the app, because it’s pretty intuitive I think. That’s really the biggest appeal for me. If you do get stuck, you might want to check out their youtube channel. You might want to check it out anyway just to hear the guy who narrates the short videos. He’s, um, well he’s certainly committed to making Todoist sound really cool.

But here are the features I personally find most awesome, and some ways I’ve figured out how to use the apps that are really helpful, but weren’t completely intuitive for me right off the bat.

Recurring Tasks

It’s pretty simple to make a list of plain old to-do list type tasks (think grocery list or books-to-read list), but it’s pretty critical for me to have recurring tasks. Todoist has a pretty complex (in a good way) system of letting you tell it how often you want to do things. For my ADLs, everything happens every day, and some of them (meals, meds, etc.) at a certain time.

Activities of Daily Living

Activities of Daily Living

I took this screenshot right after I took my morning meds and marked it as complete. So when I looked at my ADLs project, the rest are all due today, but “take morning meds” is set for tomorrow.

For these daily tasks I just type every day into the due date box, but see the ones with times? Those just look like every day at 12:30pm or whatever you want.

Of course some things don’t need to be done every day. Well, most things. This is my “bedroom” subproject:

Around the Apt > Bedroom

Around the Apt > Bedroom

I still make my bed every day, but I only change my sheets after 14 days (I changed them yesterday) and while I organized both my closet and my dresser yesterday too, they won’t fall on the same day next time – thank god – because the first happens after 50 days but the second happens after 30 days. The time gaps are mostly arbitrary (I know I need to deal with my dresser more often than my closet), but I designed them just so that they would seem sort of randomly distributed, so I wouldn’t face a lot of days where I had to just clean the whole house. Of course, if that’s what you preferred, that would be pretty easy to arrange.

Also, I have it so I clear the bedroom floor after 3 days and vacuum after 15 days because I want to make sure that every day I vacuum I’ve cleared the floor! That’s how that works, right?

Oh, and notice how I keep saying “after” instead of “every”? Like, I said every day but then after 14 days. Todoist distinguishes between the two words and it’s great! Using “every” means it will happen that often no matter what, so I pay my rent every 1st of the month. But “after” means it will happen that many days after I did it last time, which means if I do something a little late (or early!) it doesn’t get all weird. So I don’t want to take my trash to the dumpster every three days, it would probably be better to do it after three days.

And when I mention doing things early, just for the record, it’s easy and Todoist can adjust for you. Just find the task in its project list and select “do it today” in the drop down menu to the right. It gets added to your list for today and rearranges all future occurrences. Very helpful for when the trash gets smelly after like, one day. Yay!

Event Reminders

This is a premium feature, but it’s pretty cool, and definitely a must for me. When I think about my ADLs, you can see that the highest priority tasks are taking my meds (red) and then getting adequate nutrition (dark blue). I’ve put all those on timers to help me out. So I take my morning meds every day at 10:30am. I have it set for Todoist to send my phone a push notification, but you can choose email or text instead if you prefer. It sends the reminder half an hour in advance, so I actually list the times as about 30 minutes after when I would like to do each task.

Like I mentioned, it’s premium only, but there isn’t a huge difference between these reminders and just manually setting an alarm on your phone. I prefer these because they are reminders instead of alarms, so like, no snooze – which is my downfall in life – and because if I swipe it open they take me right into the iOS app and I can mark them complete.

HOLY CRAP BEST TIMING EVER. Really. I just got a reminder to drink a Boost. That’s cool. Here’s a screenshot:


Um, I have no idea who those two people are in the background image. So weird how two random strangers got on my phone.

Um, I have no idea who those two people are in the background image. So weird how two random strangers got on my phone. Weird, right?

So the deal is, yeah, you could just set an alarm, but these are good too and they don’t clutter your alarm settings on your phone. They don’t get mad at you if you don’t do them right then. And if you’ve done something early and checked it off your list, it won’t remind you at all.

Subprojects and Subtasks

Todoist lets you have four levels of projects and four levels of tasks. This is awesome because it means I can get a good at-a-glance look at how much I have to do for school, or I can take a closer look at what I need for a specific class.

Subprojects (three of four possible levels)

Subprojects (three of four possible levels)

Then within a project (or subproject) I can break a task down just as easily. For instance I know that for an upcoming test, my tasks look like this:



So “Exam 1″ is a task, and then the chapters I have to read are subtasks, and “Hanen” is another subtask under Chapter 9 that I have to look into further. Oh and yes, that’s Hanen as in the autism therapy. Just…yeah. Not even a little awkward.

I like that when I complete subtasks under a larger task I can still see the completed tasks, they are just faded and crossed out. Usually Todoist clears away completed tasks after giving you a minute to undo an accidental checking off – and that’s very nice and uncluttered – but this way when there are lots of components to one thing, I can see clearly what kind of progress I’ve made.

Notes and Attachments

Ok yeah, this is another premium feature. What can I say? I think notes are useful for so much. You can see the note bubbles in that example of subtasks. I include a note to mention which pages or chapters are relevant, or anything else that doesn’t really need to be its own task, or just needs some specificity that I don’t want cluttering up my list.

But they are awesome for organizing blog stuff!

This is what my “post ideas” subproject looks like:

Notes on Crazy > Post Ideas

Notes on Crazy > Post Ideas

Consider that a special glimpse at what’s to come. Or something. I don’t know. They are just ideas. But notes are really useful here. The last item is called “Things I Wish People Didn’t Expect Me To Defend” which I’ve started writing and I’m having fun with. It’s basically just a big silly list. I keep coming up with things to add on, but I don’t want to pull up the actual post to edit every time, especially if I’m busy, and I don’t want to have 33 subtasks. I mean, yeah, not ok. So I add notes! The layout is preserved and clean, but everything I want to say is in there (and backed up, because Todoist does that).

Here’s a look at my notes for this post:

Notes (for this post!)

Notes (for this very post!)

You can’t see it in that example, but you can also add formatting to notes (like bold and italics) and you can even attach documents or pictures to a task. I don’t really use the attachment feature often, but it’s nice if I have a particular image I don’t want to forget about when I publish a post.

Karma and Visualizations

At first I was threatened by the idea of karma. The fact is I didn’t notice it was there for about a week. And then I found it lurking up in the top right corner (you can’t see it on the iPhone app currently) and I freaked. Oh no! Punished for being unproductive!

Oh well yeah, sort of. But really it’s way easier to gain karma points than to lose them, so in the end you (maybe I should just say “I”) feel like a winner.

You gain karma by adding tasks, completing tasks, or using “special features” like notes or labels (which are not premium, btw). Or by using the community support page or the vote page, both of which are pretty cool brainstorming fun times.

You lose karma by postponing tasks or by having tasks that are four or more days overdue. So yesterday, I’d put of a couple things for eight days and a couple for six and I think some for two and three, and I just couldn’t deal anymore, so I dealt with everything. But really, if you have a busy day or two and you just can’t get around to some stuff, don’t worry. No karma lost. Karma is realistic. Karma doesn’t hate you.

And seriously, you get so many more points for adding or completing tasks than having overdue tasks it’s like…kinda dumb. But awesome! Dumb but awesome! Because it is so much win!

Yay for karma!

Yay for karma!

Look how pretty that is! Ok, my line graph got a little rocky for a couple days, but I pulled it together in the end. The colors of the horizontal bars, if you’re wondering, correspond to the assigned colors of projects and subprojects, to give you an idea of what you’re spending the most time on. Of course, they don’t represent time, just number of completed tasks, but you get the idea.

And if that’s not pretty enough, you can go to “View All Completed” and then VISUALIZE!!!


I think some of the graphs are free and some are premium only, but whatever. I don’t even care. They are so cool. I wish they weren’t black, but I’ll deal. I still love them.

I don’t know if you’ve caught on, but I’m a pretty visual person. Things like this are the selling point for me for just about anything.

A Final Thought

There’s plenty more I could go on about, but I’m at like 2500 words and I feel a little silly getting so happy over a to-do list. You understand though. I know you do.

I want to mention this one other thing though. Just one thing.

If you subscribe to premium you are given the option to import your project feed to iCal or Google Calendar or some other calendar programs.

Sounds cool, but…I wouldn’t. I mean…yeah. Just don’t.

Well, if you can figure out how to do it without having your gCal explode with full-day events telling you to brush your teeth (and all your other daily tasks that maybe you don’t want to see expand so much that you can’t actually see the calendar part of the page), then go for it, and let me know how you did it.

Ok that’s all! Yay! Now I explode and take an exam on apraxia and dysphagia and other neurological motor speech disorders…AND THEN I WATCH AMY AND FIK-SHUN WIN SO YOU THINK YOU CAN DANCE SEASON TEN WITH PATRICK WHILE I SHOVE LOTS OF BAD-FOR-ME FOOD IN MY FACE!

(Gotta have priorities.)

Posted in autism, executive function, resources, ritual and routine and tagged as , , , , ,

40 comments on “Thoughts On Todoist: Basically I Like It

  • Thank you so much for doing this awesome, neat and thorough review with cool illustration! And thanks for testing itso thoroughly! I am sold! I will get Todoist and organise it like you do!

    I love the visual output options and the karma function as well actually… it is like a reward for using it:-)

  • Oh, I like it.

    I just wish there was a better way to integrate a list with my calendar, so that I can remember big events and meetings and things without having to input them on my calendar and Todoist. But I haven’t really found any particularly good list/to-do/organization app that does that unfortunately. But I suppose I can look in two places for things to do/places to go.

    It would be nice if Todoist let me import my calendar into it, so I could check off all the events once I’ve gone to them. But I suppose that’s what calendar reminders are for.

    Also, thank you for the AFTER thing. Because that is very convenient and I did not realize that was possible.

  • I have started to use it, I started to set it all up Yesterday (still in progress but work & appointment baseline things are all in). I love it too… went Premium soon after trying it briefly and find it very useful. Thank you.

    • Oh great! I’m glad you like it! I only held off on getting premium for two days or so, and only that long because I was afraid I was being impulsive in a bad way. It was definitely worth it for me, though. Do you think it was for you too?

      • Yes. Well, I don’t have much to compare with since I didn’t try the free version for long. The premium features include advanced labels, reminders, detailed task notes and one more I haven’t used but will use: custom filters. All those are very useful. Especially labels.

        Oh, and template export/import! that one is very useful in my day to day work, because each work assignments include the exact same and quite comprehensive sequence of tasks through a period of 2 weeks. So I have set the assignments up 3 months in advance (which is as many as I know) and for each, just imported the template so it sets up all the tasks and then I just adjust the deadlines. They each have to start around a specific time, so I have set up reminders when they start… (not that I usually forget them)

        Useless premium features include calendar sync… That’s it I think.

      • Unlike you, I have chosen to not break my adls into small steps. E.g. I have “morning routines” and “evening routines” which frames each day, but I not the sequence of steps, e.g. “brush teeth”, “make coffee” et.c. Well I did, but it made the day look totally overwhelming and their were too many tasks to tick off, so it made it cluttered. So I have those seqences outside of todoist.

        For me the main problem is work time management – paid work and housework and home admin and so on… and that I get sidetracked and absorbed into interesting stuff instead of getting the serious tasks done.

        Another big issue I want to solve is to maintain the important social relationships such as family, which requires regular contact. That tend to not happen and end in the bottom of my “in-brain” priority list.

        So I have set up 4 main categories of tasks:

        1. Work (paid).
        A. My employed job. Subsubfolders: work assignments (subsubsubfolders: each for one project, so that is a long list of folders each with a comprehensive sequence of tasks, and meetings
        B. Freelance. Subsubfolders: project (1 currently). I’ll probably add subsubsubfolders for leads et.c.

        2. Home
        A. Admin, which splits into subsubfolders for bills, purchases and documents
        B. Housework, which splits into subsubfolders Indoor, Yard, Car and Laundry. Indoor has a subsubfolder for each area to clean sequencing the tasks involved (for some areas, the involved tasks may be set to all be done on the same day, e.g. that is most practical for cleaning the fridge. Others may just be set up independently with regular intervals using “after”.
        C. Adls. No subfolders so far. My daily routines + things like “A proper meal” (after 3 days… at least) is on and haircut and nail cut etc are on… the little things I tend to forget for long periods of time. More will be added.
        D. Pet care divided into subsub folders vet, purchases (pets), and acitivities

        3. Creative/Hobby. That is all my favourite projects.
        A. Mados (my blog). Subsubs: different types of blog projects. Subsubsub eg: the post folder (“The Pipe”) has subsubsubsubwhatever folders for series and other more comprehensive projects + draft posts I want to write/complete.

        B. Dialogue. Comments I need to reply to et.c. Partly to learn to not reply to comments straight away if I should do other things! So a place to offload them to get them out of my mind, and then I can mark them “today” and put them on my official agenda when I decide to and have real time to do it.

        (this comment is an example of that strategy not working. Oh well… just getting started!)

        C. Book reviews. Subsubfolders: one of each book. And I import the process as a teplate; from getting and reading the book to making notes, making a draft, publishing on GoodReads and publishing on my blog.

        D. A book project I have in mind

        E. Organiser projects

        F. Music, with subsubfolders: Learning/practising piano and Garageband (the Mac app). Haven’t set any tasks up yet.

        G. Visual design (e.g. projects in Photoshop). Not set up yet.

        H. Edu (self-education projects). Subsubfolders Research, and Practical skills. Not set up more yet.

        I use the creative projects to reward myself, because these are what I would do all day long if I had infinite time. I set up the projects I want to do without a deadline to get them off my mind, and when I have done enough of the “have to” tasks then I reward myself by picking a favourite project and putting it on my official agenda with a deadline.

        Apart from that I try to not spend too much time setting up creative tasks, because I already have way too many I would like to do… more than I have time.

        4. Social
        That one is very, very important. One of the folders is “keep in touch”, where I have set up inviting e.g. each of my parents members for a coffee via Skype (all my family live on the other side of the planet…) with regular intervals. Context: I don’t talk with my mother on the phone every year, prob. less than every 3 years if that much. I talk with my dad a few times per year and less with my siblings. Just because it just doesn’t happen. So that is a very important change.

        I’ll also set up the same to keep regular (even if infrequent) contact with certain persons who are my friends in principle and who I would like to keep knowing, but where the contact is extremely rare.

        Yes, so I can’t even begin to say how much this function has the potential to improve my social network maintenance, just because it tends to almost non-existing, so a small improvement is a big change. I have already remembered to invite both of my parents to each a “coffee” (via Skype) and talked with my brother a few days ago. For the first time in years!

        There is also an “Events & commitments” folder et.c. in “Social”.

        OK so this became very long and it was not on my agenda ………………. Illustrating why I need an agenda, I guess! It is OK with some sidetracks because they can be of excellent value personally and sometimes community-wise, as long as sidetracks don’t prevent from keeping a reasonable steady course getting all the necessities done. Which is the point.

        • Oooh! I like the idea of social. Adding reminders to call people regularly. That is a good idea. Because that is something I don’t do, that I should.

          • Yes, I find it easier to approach when it is an actual task I can do and then tick off … rather than always have it hanging that “I know I should, but I don’t feel like it today” (…ever)

      • Correction:

        I’ll probably add subsubsubfolders for leads et.c.

        I meant subsubfolders.

  • Trying the free version right now. Heck, just using the free version is making things easier for me. I’m always in front of my computer, so having the to-do right on the screen is a really nice reminder, especially since I don’t just focus on the one thing on my screen, I see everything on the whole screen. It’s much better than putting it all on a calendar/notebook and I feel less likely to get distracted. Will consider an upgrade later. Thank goodness for technology! :)

    • I find it very useful that I can print out the “Today” task list and take it with me, if I am not going to be around my computer open (for once).

      And that all the regularly scheduled housework tasks show up by themselves on the relevant days … it is a bit like having an invisible employer for the housework:-)

      • Yeah breaking down housework kind of stuff into very manageable pieces was key for me. I realized pretty quickly “clean” was just not good enough. And then I figured out that “clean the kitchen” was still too overwhelming. It seems that the right level for me is “do dishes” but not as far as “scrub pots and pans” and “dry pots and pans” and “rinse dishes in sink” and “put dishes in dishwasher” and “run dishwasher” and “empty dishwasher.” That looks really overwhelming and like I don’t even want to bother, even though I do all that stuff every time I “do dishes.”

        So I totally get why in another comment you mentioned not breaking your ADLs down as much as I did. I played with that a bit too. I figured out that because I’m in school my daily schedule just varies so much that I can’t count on “morning routine” coming through for me, since some days I might have to split that stuff up around a morning class. I also realized that there’s certain stuff I don’t need to bother adding because it adds a clutter effect and I know I’m going to do it all whether it’s on a list or not. The prime example of this would be “make coffee.” Like, it’s just not going to happen that I don’t make coffee in the morning. I don’t need a reminder, and drinking coffee kind of creates its own karma. :)

        Oh! And I really like the option to print out the “today” list too, I’m glad you pointed that out because I ended up not including it in my post. But yeah you definitely can. I also take advantage of a sort of “daily digest” email (I think you can set it to weekly too) where each morning I get a simple email telling me which tasks I have overdue and what I have for today. It also shows me two quick and dirty little productivity graphs which are encouraging.

        If you have an iphone or android, I’d really recommend seeing what you think of syncing with a mobile version. I still manage nearly all my tasks from my computer, but it’s great to have it with me when I go grocery shopping or stay the night at my boyfriend’s place.

        • Yes! The level of detail needs to be calibrated on a personal basis:-)

          I use it on my Nexus android tablet as well. The interface is not nearly as neat and pretty on the tablet, so I prefer the web interface. However it does work fine on the tablet too, and it is nice to have it, because my laptop usually stays at home while my tablet comes with me.

    • Persons with any degree of Executive Function Disorder are probably the key market for this product, and the company behind it may not even realise it:-)

      If they did, they could advertise it via social media specifically targeting online autism and ADHD communities. Because the product can make a huge difference for a lot of people with executive function issues, and many of these would probably be willing to get the premium version if they find it helpful.

      I can see already that besides helping me in a practical way, Todoist also has a useful mental feedback-impact on my brain… I now envision the regime of tasks that my life has as a coherent whole with a clearly defined architecture, just like the way I have structured the categories of tasks hierachically in folders and subfolders and subsubfolders on Todoist and can import templates sequences each area of tasks. That makes life seem much less overwhelming and more doable.

      • “I now envision the regime of tasks that my life has as a coherent whole with a clearly defined architecture”

        Yes this! I agree completely! And I really do think you’re right that the company should try to target people with exec function problems. I even think they should go ahead and target autistic adults specifically given how simplistic and NOT overwhelming the look and feel of it is.

        • I agree that it is a relevant product specifically for that market:-)

          Not that it isn’t relevant for anyone else. A lot of people struggle to keep track of all the little everyday tasks. I remember my mother used to write big notes to herself and put them in front of the door:-)

    • Correction: “sequences” should be “sequencing”.

  • I agree, Mados. The app even made me realize how much I’d been procrastinating, too. I am so used to procrastinating right now (one could even say addicted to distractions) that it’s a little hard for me to adjust to the app at the moment, but unbelievably, it’s just day 1 of me using this app right now and I am completing most of the tasks that I wanted to get done. So much better than a calendar book!

    • I swear, this app feels like someone is watching over me and saying in a stern voice, “Robin, I’ve got my eyes on you. DO NOT, I repeat, DO NOT get distracted.” :D

      • That actually sounds kind of scary….but hey…if it works!!! I think for me it’s a stern voice, but one that is clearly looking out for me, saying something like, “Come on now Nattily, 13 tasks left today, how long will it take to clean the litter box? Like three minutes? Think about it, you can check it off and get karma and your cats will be happier! You can do it! No really, just do it. Seriously do it.”

        • Ah, to explain: I have a love-hate relationship with technology. I can easily spend hours on the computer without doing anything (or gaming). Having todoist there is kind of….guilt-tripping me into getting work done if that makes any sense lol…!

          It’s so weird that the best way for me to organize my life or even to take classes is to have it on a computer (or some other electronic device) where I can easily move items around or pause the videos. You’d think both types would do the exact same thing for a person!

    • I have also accomplished much more already… and I also enjoy its anti-distraction guard properties. It becomes a bit of a sport to get the “today” tasks ticked off, and feels great when the “today” screen finally is blank… free to do what I want … Yay!

      A bit like when you are working in a regular employed job and the workday ends, you know you don’t need to think about work any more until next morning. I like to apply that principle to housework too.

  • OK maybe I’m just really stupid but how can I tell this thing that if something is recurring (like say, do the dishes every two days), it doesn’t give it to me as my first task FOR TODAY? It’s driving me nuts. I don’t need to do the dishes today.

    • In the due date field, type something like “ev 2 days starting tomorrow” or “after three days starting 11/15″ or whatever. If that doesn’t work then it’s a bug.

      • THANK YOU.

        I’m still struggling a bit (reminders don’t seem to be working but I’ve asked their support desk what’s up with that). But I’m willing to give Todoist a go. I desperately need a task management program that will remind me of one-off tasks. And will keep reminding me even when the due date is passed, which a lot of them don’t. Like today I was super productive, cleaned my computer desk (so I could watch Sherlock) and did a lot of work in the garden and cleaned both litter boxes (yeah I have two cats now). But I still didn’t apply for unemployment. Which should be my biggest priority dammit.

  • So I decided what I don’t like about Todoist is that when I stay up past midnight (which happens quite regularly, it switches all my daily event to the next day. And so I can’t click them off when I finish them because then it marks it off for the next day (since it technically is that day) but I count the day as starting when I go to sleep.)

    I suppose I could set a fake time zone or something, for it, since I don’t use the time-sensitive thing really.

    • Hi Alana,

      You can tick them off and then move them back by right-clicking and selecting “do it today”. That way they still won’t count as done “Yesterday”, but they will be on your list to do today, and will count as done twice that day when you tick them off.

  • Hi Nattily,

    I know you are dealing with big changes right now. Anyway, how busy are you?

    I was pestering Todoist’s support forum a while ago with feature requests for sharing features. I am having an idea about making household chores into a joint project where my husband and I distribute and trade the chores for bills, as explained in this forum post. Quoting from the post:

    I would love to see a collaborative features on Todosist too, or Wedoist integration.


    It would require a “private” and a “shared” mode as suggested above (the shared mode could be Wedoist if possible), and the ability to easily reassign ownership of tasks, while still be able to have an overview over all the tasks on the agenda for both persons in the shared mode.


    It would be great to have all household chores set up in one system with shared access, besides the personal task interface so that all my tasks show up in my interface, and my husband’s tasks show up in his interface, and only the household chores/selected chores show up in the shared interface.

    That way, even if my husband didn’t really use the system, I could tick them off for him in the shared interface and thereby keep track of what’s been done, but without having all the chores I am not responsible for to mess up my interface and appear in “Karma” as if I’ve done them.


    In addition to the general usefulness of such a feature for shared housework management & distribution, I am playing with an idea about a household chore point system where we’ll assign points according to the “workload” of each chore, and then use the total points we’ve each “earned” in a month against the percentage of the total bills each of us pay for that month.

    We could do that by counting & then dividing the total number of household chore points we have each “earned” in a month by the total $ amount that needs to be paid in bills (including mortgage).

    That way we could trade points between us so that more housework = less bill payment, and vice versa.

    A few days after posting the above, in the start of November, I received an email from Todoist’s Customer Support staff David Trey saying that such a feature is already being developed and close to launch, and asking if I would like to help improve it by participating in the alpha stage of Todoist Next. So I’d get upgraded to the new interface and sharing features that will soon be released, and provide feedback.

    I said happily yes thank you, but next he asked for the todoist accounts of the people I’d like to share tasks with, and I am not sure what to do because I don’t know any such people….

    My husband doesn’t have a todoist account and isn’t the type that throw himself into new systems and try out everything (like I do;-). He is also going away on business travel on Monday. I would love to test the new features though and plan very much on integrating all our house chores in one shared household system as I envisioned. So I’m thinking to maybe make just create an extra (free) todoist account for my husband and learn to use all the new functions, then share it with him when it is all set up and just requires adjustments/negotiation of the distribution of tasks. Because he doesn’t have much patience for systems and gadgets and would loose interest as soon as he runs into something that looks complicated to him.

    SO, here is the point: would you like to play with it too, sharing some experimental tasks to try out the new features? Just let me know and provide the email address you use for Todoist, so I can email it to David Trey.

    You would be the perfect person to do it because of your combination of curiosity and meticulous rigour, plus ability to organise & communicate your findings. Plus, the product is relevant for you too.

    On the other hand, I know you are in the middle of Other Stuff right now. Please let me know if you are intetested, because I’ll soon answer the email one way or another… I’d rather not miss out on the opportunity:-) I hope it is not missed already. I am quite busy and in the middle of things myself for the time being, but I would like to do this:-)

    • Oh man I would LOVE this! I mean I would love the features you mention but I would also LOVE LOVE LOVE to try it out in alpha! I have been looking for something just like this (and disappointed Todoist couldn’t offer it since I depend on it for so much) to help organize my move, since Patrick and I have sooooo much to do, and since we need to be on the same page with everything, but certain tasks are really his and certain tasks are mine and a lot of them we need to split evenly if possible. On top of that, it would be so perfect for organizing chores and groceries and whatever else once we move in together.

      In other words, YES YES YES. I use notesoncrazy@gmail.com for my todoist account!

      • Excellent! I have just emailed you email address to David Trey.

      • Hi Nattily,

        The new version of Todoist just appeared in my web interface, and I love the new possibilities and only subtly changed, and more “groundy” interface.

        I have shared a test folder and 3 fictive tasks with you and my imaginary test partner, Viggo Larsen (later to be replaced my husband, who is currently in hospital).

        If you’re up to playing with the sharing features and have time, please play with the tasks and make up new to try the possibilities. I am eager to play:-)


      • I love it except the colour coding system appears to have gone missing. Perhaps that is temporary.

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